Director of Facilities

Location: Portland/Corvallis
Program/Department: Facilities
Schedule: Full time; Exempt

Trillium Family Services is non-profit behavioral health agency providing excellence in care across a continuum of services from residential to community-based settings for youth. We value exceeding quality of care, delivering on our mission, and furthering our reputation by working closely with community partners throughout the Portland Metro, Valley, and Central Oregon regions. We place a high importance on effective communication, empathy, standard of care, reliability, and collaboration.

Job Summary: Responsible for overseeing all of the Parry Center Campus buildings, grounds, physical plant systems and equipment. In concert with the Chief Financial Officer, monitors construction projects to ensure execution is consistent with construction contracts, architectural drawings and other published standards.  Position also serves as the Safety Officer for campuses and locations. Position may require evening and weekend work and responsibilities and must be available to respond to emergencies.

Duties and Responsibilities: 

Demonstrates Competency in the Following Areas:  
Ensure all campus, buildings, grounds, vehicles and equipment are maintained in good and safe working condition
Develop annual building and landscape operating and capital budgets for the campuses and locations assigned; manage facilities within budgeted parameters
Create and maintain all equipment preventative maintenance records in a current, thorough, secure, and organized fashion, as required by applicable regulatory agencies
Manage the operations of the Maintenance Department in a manner consistent with excellent customer service and stated organizational goals and objectives
Ensure compliance with current city, county, state and other regulatory agency regulations and codes; insure timely follow-up and resolution of any noted deficiencies
Meet regularly with facility staff, both individually and as a group to monitor progress against stated goals and objectives, provide direction and support to staff in their assigned duties, and inform them of current or developing issues which impact their work
Provide for the safety and security of staff and premises through effective management of the lock, security and fire systems. In partnership with the Human Resources Department, assure that appropriate keys are assigned to staff as needed
Manage independent contractors in the performance of outsourced building repairs and maintenance projects. Review all contracts and “Scope of Work” prior to execution
Monitor construction projects on a frequent basis to ensure construction is performed in a safe and timely manner, in accordance with construction contracts, architectural drawings, codes and other published standards
Serve as Safety Officer for the campuses and locations assigned, maintaining timely and accurate records of meetings and actions.   Ensure that fire and disaster drills occur as prescribed by current regulations and all safety systems testing is documented
Ensures all staff in assigned department have completed training in a timely manner
Completes all assigned staff evaluations in a timely manner
Complete all training required for the position

 

Professional Requirements  
Demonstrated knowledge of all aspects of building systems including electrical, plumbing, HVAC, framing, carpentry, drywall, painting, floor and counter surfaces, landscaping techniques, energy efficiency, recycling systems, fire systems and safe operation of vehicles and equipment
Demonstrated ability to assure maintenance and grounds work is completed on a timely basis in compliance with standards required by licensing and regulatory entities, agency guidelines and generally accepted criteria for safety, sanitation and maintenance work performance
Ability to work with contractors, assuring competency, licensure, and bonding, when appropriate. Ensure proof of adequate insurance coverage is provided prior to commencement of work
Demonstrated ability to create and oversee preventive maintenance programs
Demonstrated ability to provide training to staff on Parry Center campus in fire and disaster preparedness
Demonstrated ability to conduct fire drills as required by JCAHO and county and city guidelines
Demonstrated ability to document completion of preventive maintenance programs on all equipment in accordance with requirements of regulatory agencies
Demonstrated ability to work and communicate with various jurisdictional inspectors, assuring compliance as required
Demonstrated concern for conservation of agency’s resources as evidenced by effort to properly utilize materials and equipment for their most efficient use; responsibly budgets for department/agency requirements
Demonstrated ability to team with residential cottage supervisors, on-line and other staff to assure safety and sanitation standards are met by timely responding to deteriorating and/or potentially dangerous conditions and maintaining work areas and materials appropriately
Demonstrated ability to provide Management Team with on-going consultation, education and guidance regarding maintenance needs and projects, present and future
Demonstrated ability to coach, counsel, supervise and evaluate job performance of assigned staff, assuring training is provided when needs are indicated
Demonstrated acceptance of a variety of lifestyles, behaviors and cultures
Demonstrated ability to use word processing and other software programs as needed to accomplish required tasks
Demonstrates the ability to ensure assigned staff receive and complete training in a timely manner and training is kept updated as needed
Demonstrates the ability to complete evaluations of assigned staff when due

 

Demonstrates a commitment to the following Organizational Priorities with regard to all persons:  
A commitment to non-violence: Helping to build safety skills and a commitment to higher purpose.
A commitment to emotional intelligence: Helping to teach emotional management skills.
A commitment to social learning: Helping to build cognitive skills
A commitment to open communication: Helping to overcome barriers to healthy communication, learn conflict management, reduce acting out, enhance self protective and self correcting skills, teach health boundaries
A commitment to democracy: Helping to create civic skills of self control, self discipline and administration of healthy authority.
Commitments to social responsibility: Helping to rebuild social connection skills, establish health attachment relationships; establish sense of fair play and justice.
A commitment to growth and change: Helping to work through loss and prepare for the future.

Additional Responsibilities: Other duties as assigned.

Supervisory Responsibilities: Provides direct supervision to the maintenance and grounds staff. Interviews applicants and makes hiring decisions.  Responds to grievances brought by assigned staff and recommends resolution.  Issues verbal and written warnings to assigned staff and recommends additional discipline up to and including termination.  Prepares performance evaluations of assigned staff and approves staff’s requests for time off.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education: Degree not required.

Certificates, Licenses, Registrations: Must maintain a current driver’s license for state of residence and a driving record acceptable by the agency. If using personal vehicle for agency business, must provide proof of liability insurance coverage.

Experience: Minimum of 7 years in facility management and equipment maintenance; experience in supervising staff; computer experience helpful.

Job Knowledge: Operates from established and published standards and regulations. Work involves complex and diverse tasks and situations, as well as routine administrative tasks. Interruptions will happen frequently due to immediate needs regarding potentially unsafe conditions.  Assesses long range goals and objectives for improvement of the facilities and develops future plans to ensure a safe living and working environment for clients and staff.

Skills: A working knowledge of carpentry, plumbing, electricity and general maintenance; must be able to read, interpret and follow verbal and written directions and have the ability to effectively communicate through verbal and written skills, word processing and other computer software programs knowledge desirable.

Physical Demands: For physical demands of position, including vision, hearing, repetitive motion and environment, please contact the HR deparment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position without compromising client care.

Application Details: Consideration of applicants will begin immediately and may close without notice. 

INTERNAL APPLICANTS ARE ENCOURAGED TO SUMBIT A COVER LETTER AND RESUME TO THE HR DEPARTMENT FOR CONSIDERATION

If you need accommodation to review the information and/or complete the application process, please contact the Human Resources Department.

Trillium Family Services is a drug free workplace. All final applicants will be subject to a criminal record identification check pursuant to ORS 181.536.727.537 and agency policy. We are an Equal Opportunity Employer and Service Provider and support a culturally linguistically diverse governance, leadership and workforce. 


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