Campus Operations Coordinator

Location: Corvallis - Children's Farm Home
Program/Department: Campus Operations
Schedule: 40 hours/week - Thursday through Sunday- 6:30am to 4:30pm

INTERNAL APPLICANTSPlease provide a cover letter which includes your current role, time with the agency, what interests you in this position and what skills you have that would make you successful in this role.  Also, an updated resume is required.  Return cover letter and resume to DeeDee Kaundart, HR Recruitment/Compensation Director.

Job Summary:  Provides administrative support, coordination and assistance to the Campus Operations Department, including but not limited to Residential Services.

DUTIES AND RESPONSIBILITIES:

Demonstrates Competency in the Following Areas:  
Provide coordination to the operations of residential services with routine and ongoing meeting scheduling, these meetings include but are not limited to; CCS, team meetings, ST meetings, STS meetings, rounds, ST supervisions, red flags.
Competency in providing professional documentation including but not limited to; taking meeting minutes, typing correspondence, word processing, database management, processing incoming correspondence, and filing.
Provide assistance and coordination to the Campus Operations Department to maintain Skills Trainer Timecards, and conduct reference checks for applicants in the hiring process.
Provide clerical activities such as typing correspondence, word processing, database management, processing incoming correspondence, filing, scheduling appointments and taking meeting minutes.
Provides oversight and management of Campus Operations Credit Card, including but not limited to; online account maintenance, organization of card usage, assisting with ordering of Campus Operations supplies.
Coordinate and manage campus resource systems, including but not limited to; Campus Keys, and Radio Communication Devices.
Demonstrated adherence to risk management procedures, protocols, policies, and interventions related to high risk client behavior. Attends Safety Risk Management Meetings and Behavior Intervention Committee.
Demonstrated knowledge of computerized scheduling system (ie, MakeShift) and demonstrated ability to teach others how to utilize the system.
Conducts oneself in a professional manner at all times with co-workers and clients/families.
Demonstrated ability to establish clear and appropriate boundaries in relationships with staff,

clients, families and the handling of confidential and sensitive information

Complete all training required for the position
All other duties as assigned

 

Demonstrates a commitment to the following Organizational Priorities with regard to all persons:  
A commitment to non-violence: Helping to build safety skills and a commitment to higher purpose.
A commitment to emotional intelligence: Helping to teach emotional management skills.
A commitment to social learning: Helping to build cognitive skills
A commitment to open communication: Helping to overcome barriers to healthy communication, learn conflict management, reduce acting out, enhance self-protective and self-correcting skills, teach health boundaries
A commitment to democracy: Helping to create civic skills of self control, self discipline and administration of healthy authority.
Commitments to social responsibility: Helping to rebuild social connection skills, establish health attachment relationships; establish sense of fair play and justice.
A commitment to growth and change: Helping to work through loss and prepare for the future.

Supervisory Responsibilities:  None

Professional attributes: Demonstrates caring and compassion toward clients and their families. Demonstrates confidence and resilience. Demonstrates ability to use sound judgment in making decisions regarding confidential information. Demonstrate ability to remain poised and professional under pressure. Demonstrates patience, initiative, and a willingness to learn and engage with clients and co-workers. Demonstrates clear, respectful communication skills. Demonstrates Leadership skills.

Regulatory Requirements: High school graduate or equivalent. Preference given to applicants with Associate, Bachelor’s degree.  May substitute education and experience.  Experience working in a psychiatric/behavioral health treatment facility, preferably with children or adolescents.  Employee is responsible to have all formal training’s current and up to date.

Maintain a driving record acceptable by the agency and a current driver’s license for state of residence, when authorized to use own vehicle for agency business, employee must maintain personal insurance

Skills: Computer skills; word processing and data entry.

Physical Demands:  For physical demands of position, including vision, hearing, repetitive motion and environment, see following description.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position without compromising client care.

Application Details:   Consideration of candidates will begin immediately,  and position may close without notice.

If you need accommodation to review the information and/or complete the application process, please contact the Human Resources Department.

Trillium Family Services is a drug free workplace. All final applicants will be subject to a criminal record identification check pursuant to ORS 181.536.727.537 and agency policy. We are an Equal Opportunity Employer and Service Provider and support a culturally linguistically diverse governance, leadership and workforce.


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